Item history
The full audit trail on every item: who bought it, who received it, where it moved and when.
Every item carries a history: who added it, who bought it, at what price, who received it, where it moved and when.
What is recorded
Creation of the item and who entered it
Approval or rejection by the manager
Purchase: quantity, price, date, comment
Receipt at the warehouse or on site
Movements between warehouse and site
Returns and replacements
Every entry is tied to a person and a time.
What it is for
Investigating a loss. Material never arrived — the history shows who last handled it: who bought it, who received it, who moved it. Not to assign blame but to find where the chain breaks.
Answering the client. "What compound is on these walls?" — open the item and you have the manufacturer, article number, shop and purchase date.
Checking a price. Six months later, buying the same material, you can see what you paid last time and where.
Explaining an overrun. If more material went in than estimated, the history shows whether the item was topped up and how many times.
Someone accountable for every unit
This is the key property: because quantity is entered at every movement, any unit of material has a chain of people it passed through.
On a site where several crews and subcontractors work at once, this is the only way not to lose the thread.
Next
Receiving materials at the warehouse or on site
Returns and replacements
Totals in the material list
