Totals in the material list

The specification header shows totals broken down by section. It is the fastest way to understand the state of purchasing for a stage.

What the totals show

Purchase — how much is still to be spent. This is plan, not fact.

Delivery — how much money is tied up in goods bought but not received. The most worrying figure: these materials are paid for, but nobody has confirmed they exist.

Warehouse — what is in storage. Your stock, but not yet a cost against the object.

Site — what has actually gone into the work. This is the real material cost of the stage.

How to read it

Add Warehouse and Site together — that is what you definitely received. Compare it with Delivery: if Delivery is of a similar size, goods receipt is not being recorded properly.

Look at Purchase against the stage dates. A large amount still to buy a week before work starts means the materials will not be on site in time.

Plan against fact

Before purchase the totals use planned prices; afterwards, actual ones. So the figures shift during purchasing not only because items move but because real prices differ from the estimate.

The gap between your original estimate for a stage and its final total is the most useful number you will have for the next project.

Levels

Totals are calculated for a task, a stage and a project. The stage specification is assembled from its tasks automatically, so stage totals are always current without any manual reconciliation.

Next

Material movement: ordered, in transit, warehouse, site

Writing off materials

Material database and prices