Writing off materials
How to record materials that have actually been used and why this matters for your cost tracking.
Material counts as consumed once it has been moved into the Site section. That is the write-off: the item went to the object and into the work.
How it works
From Delivery or from the Warehouse, move the item to Site, entering the quantity. If only part was used, move only that part; the rest stays where it was.
Moving back from Site to Warehouse is also possible: surplus taken off the job.
Why it cannot wait
The Site section is the actual cost of the object. While material sits in the warehouse it counts as your stock. Once it goes into the work, it is a cost against that specific job.
If the moves are never recorded, the picture is wrong twice over: the object looks cheaper than it is, and the warehouse shows material that is not there.
What this looks like in practice
The usual situation: tasks are closed, reports are written, and twenty items are still sitting in Delivery. That means nobody recorded receipt or consumption, and the only way to reconstruct it now is to ask the crew.
Which is why the moves are worth doing the same day rather than at the end of the stage.
Items left open
If a task is completed while items remain in Delivery, the system does not close them automatically. The manager checks by hand: was the material used and never marked, is it in the warehouse, or is it gone.
The item history shows who bought and who received each unit — that is where the investigation starts.
Next
Material movement: ordered, in transit, warehouse, site
Totals in the material list
Item history
